Overall responsibility lies with the managerial board who oversees the activities of the Undergraduate Awards of Ireland coordinator, setting targeted actions and using its own position to influence and raise UAI awareness.

The board meets quarterly and is chaired by Jim Barry who is also chairman of the editorial board. The deputy chair is Aine Maria Mizzoni. Both the managerial and editorial board will have representation from the founding partners.

The editorial board is responsible for devising the framework for assessing the submissions and setting the editorial policy. Ultimately they will select the winning entries. Members include University Presidents or their nominees. The board also plays a key role in raising awareness of the awards.

There are 33 review panels with 3 to 7 academics on each, depending on the size of the field. Each panel is grouped into the relevant disciplines such as Chemistry, Economics, Natural Science, Business and Engineering. Participants in the panels are selected and invited via the President’s office of the nine Irish universities.

The key roles of the Undergraduate Awards of Ireland coordinator involve operational management and project management of UAI. Activities will be outsourced when required, such as database and website creation for accessing papers. The coordinator will be a full-time salaried staff member.